hire information
capacity
In accordance with Health and Safety regulations, the Gallery
has capacity for 130 visitors within 3 adjoining galleries which,
together, total more than 200m². The maximum capacity for
the education and reading room is 40. However, please note that
the Gallery’s dimensions and capacity fluctuate on an
exhibition-by-exhibition basis according to the amount of work
exhibited. Please contact Ratna Jan Bibi on +44 (0)23 8059 2477
or r.bibi@hansardgallery.org.uk
to arrange a viewing and for details of the capacity anticipated
on the date of your event.
facilities
inclusions
Hire includes access to the Gallery’s kitchen within
which some food preparation and refrigeration space is available.
This means that the Gallery is really only suitable for the
hosting of light buffets. Please note that hirers are responsible
for the disposal of their rubbish and recycling.
exclusions
Regrettably, the Gallery is unable to offer an in-house catering
service. Hirers are therefore free to select outside caterers
or use the University’s catering
services department. Similarly, the Gallery may be unable
to meet all equipment demands. For this reason, hirers are responsible
for supplying their own equipment (e.g. audio-visual aids, tables,
chairs, coat racks, crockery, glasses, cutlery, banqueting roll,
napkins, food preparation tools, waste disposal materials etc.).
Much of these can be arranged through the University’s
Audio
Visual Presentation Services, Portering
Services and Catering
Services.
policy
Hirers are respectfully reminded of the need for guests to
be sympathetic to the Gallery environment and to be governed
by the Gallery’s policy of providing access to contemporary
visual art. For this reason, gallery hire is subject to the
following terms and conditions.
terms and conditions
access
During opening hours, when the Gallery’s primary function
is to provide the public with access to a programme of exhibitions,
exclusive access to the Gallery by hirers is not possible. This
is because the organisation’s funding is subject to the
Gallery fulfilling this public role.
gallery environment
The Gallery’s activities, including the events it hosts,
are governed by the loan agreements it enters into with the
artists and collectors of the artworks displayed. It is therefore
not usually practical for the Gallery to move artworks to accommodate
items you may wish to display during your event.
To ensure hirer satisfaction and assist you in working within
the confines of our exhibition space, it is strongly recommended
that hirers arrange an accompanied viewing of the Gallery before
they confirm their booking. During this viewing, the expected
layout of the gallery space during your event can be discussed
with you. Please contact Nikki Arnold on +44 (0)23 8059 4209
or n.arnold@hansardgallery.org.uk
to arrange such a viewing.
hire period
Hire is subject to the Gallery’s exhibition programme
and is not available during the changing of exhibitions (approximately
2 weeks in every 9 — please refer to our Forthcoming
Exhibitions programme for details).
Hirers are required to allow time in their booking for setting
up before and clearing away after their event. Hirers
are responsible for disposing of their rubbish and taking away
their empties. The hire fee will be calculated on the
total time spent in the Gallery.
booking policy
Provisional bookings may be held for up to three calendar months,
after which time the party for whom the Gallery is reserved
must confirm its booking and secure it with a 25% deposit. Deposits
and confirmed bookings must be tendered not less than one calendar
month prior to the event itself.
cancellation policy
Confirmed bookings that are cancelled within one month of the
hire date will be subject to a penalty of 25% of the total hire
fee. This means that deposits will not be returned if your booking
is cancelled within four weeks of the hire date.
In the unlikely event of an unavoidable programme change making
it impractical for your event to be hosted on the date specified,
the John Hansard Gallery reserves the right to offer you an
alternative or cancel your booking. In this instance, the Gallery
will seek to give you at least one month’s notice and
will refund your deposit in full.
prices
- Whole Gallery - To hire the whole gallery
including gallery 1 & 2, education and reading room and
use of the kitchen is £100 per hour
for all University departments and £120
per hour for those external to the University.
- Gallery 1 and Gallery 2 - To hire gallery
1 & 2 (the main gallery exhibiting space) is £60.00
per hour for internal departments and £80.00
per hour for external clients
- Meeting/Education Room - To hire the reading
and education room is £40.00 per hour
for internal departments and £60.00
per hour for external clients
When making your booking, please remember to allow time to
set up for and clear up after your event.
Payment can be arranged through an invoice and, for internal
customers, by Inter Departmental Transfer.
